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What is an Out-of-Office Period

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Term

Definition

Out of Office Period

The period when the user is out of office.

Recurring Rules

Rules which will be active when the user is out of the office, defined in Out of Office Period.

Note

The order of “All other projects” matters

The table tables below summarises the purpose of various fields

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Out of Office Period

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Field Name

Description

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Out of Office Period

S/N

Number of Out of Office Periods defined

You will be away from?

The start and end date when the person is going to be out of office.

If the time is not changed, the duration where the rule is going to be applied is from Start Date 0000hrs to End Date 2359hrs.
The End Date must not be earlier than the Start Date. 

Message

The first part of out of office message (Period message + Recur Rule message) to be added as comment.
Leave the message blank if you do not wish for any comments to be added.

Recurring Rule

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Field Name

Description

Recurring Rule

Project

The project which this out of office rule is to be applied to.
Only the list of projects which the user can be assigned will be displayed in the drop-down. 

Reassign Issue

Choose an option:

  1. Assign to a coverer

  2. Unassign the issue

  3. Do not unassigned the issue

Coverer
(When #1 is selected)

The user id of the person for the matching issue to be reassigned to.

Message

The second part of out of office message (Period message + Recur Rule message) to be added as comment.
Leave the message blank if you do not wish for any comments to be added.

Post internal comment on issue re-assignment, @mentioned and internal comment. If unchecked, comment shall always be public for Jira Service Desk Projects

Check this option to add out of office messages as an internal comment in Jira Service Desk Projects. However, your automatic replies to any public comment will still be public.

Do not send any public comment into service desk project

(Only appears if the first checkbox is checked)

Your automatic replies to public comments will be published as internal comments.

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Configurations

Table of Contents
maxLevel2
minLevel2

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  1. Click on Add Recurring Rule

  2. Fill in the fields accordingly

    1. Project (Unique selection)

      1. There is validation on this field

    2. Reassign Issue

    3. Coverer - only appear if “Assigned to Coverer” is selected for #2.b

    4. Message

    5. Checkbox - only appear if #1 is a Service desk project, or “All other projects” is selected

  3. Click on OK

Note

The order of “All other projects” matters.
Refer to Terminology section on Recurring Rule for more information

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